Responding to a green-spaces tender (creation & maintenance, EU 2026)

Landscapers and green-space firms are regular bidders for public procurement and structured private clients (social landlords, property funds, managing agents, local authorities, parks and gardens, schools). Two market logics stand out, sometimes combined within one lot.

• Green-space creation contracts: landscape development, finishing earthworks, tree and shrub planting, turfing, beds, automatic irrigation, outdoor furniture — priced as a lump sum (DPGF).
• Maintenance contracts: mowing, pruning, brush-cutting, weeding, light tree work, fertilizing, leaf collection, bed management — often a multi-year call-off framework over 1 to 4 years.
• Multi-year maintenance frameworks: upkeep of a green estate (park, tree-lined roads, housing) triggered by successive orders, where unit prices (BoQ) prevail.
• Mixed creation + maintenance lots: a single contract may include an initial development phase, a plant-establishment guarantee period, then ongoing maintenance.

Across the EU the logic is identical in all 27 member states: a public operator publishes above the European thresholds on TED, below them on its national platform. An established landscaping business may bid for a cross-border contract subject to freedom of establishment and recognition of qualifications.

The first challenge is the price schedule, more composite than elsewhere. Each line aggregates three cost natures: labor (crews × hours × hourly rate, including travel time and per-task output), plants and supplies (tree specimens, shrubs, perennials, turf, mulch, topsoil, fertilizer) from nursery and supplier catalogs, and equipment (mowers, chippers, mini-excavator, irrigation) rented or amortized. The lump-sum breakdown (DPGF, for creation) or the unit-price schedule (BoQ, for maintenance) must aggregate hundreds of consistent lines, with overheads, margin and contingency. A unit error (m² of mowing vs each planted specimen), a missing establishment-watering item or an unsourced plant distorts the price score — often 40 to 60% of the overall score.

The second challenge is the technical proposal. The buyer scores technical value on increasingly environmental criteria: intervention methodology, differentiated management of spaces, ecological approach, compliance with pesticide-free rules (ban on plant-protection products in public and accessible green spaces), a detailed seasonal maintenance calendar, human and material resources, green-waste valorization, and references from comparable sites. A generic proposal copied from one tender to another is penalized: you must answer the consultation rules criterion by criterion.

The third challenge is the seasonality of living material and administration. Planting happens in the favorable window, maintenance follows an annual calendar, and the plant-establishment guarantee commits the firm. Add any qualifications, insurance certificates, and the ESPD/DUME for EU public procurement. False or expired documents lead to rejection — and even criminal penalties for false statements.

The assistant starts from the tender: you upload the tender file (PDF), it extracts the buyer, object, lots (creation, maintenance or mixed), award criteria and weighting, and the buyer's language. The technical proposal is then structured to develop the most heavily weighted criteria first — methodology, differentiated and ecological management, pesticide-free approach, maintenance calendar, resources, references — in the contract's language.

For the price schedule, you import your catalogs (nurseries, supplies, mulch, turf) in Excel, CSV or PDF, and enter your rates: labor hourly rate by crew type, per-task outputs (m² of mowing/hour, linear meter of hedge trimming), overheads, margin, contingency, travel, equipment rental. The assistant computes each line (quantity × unit price excl. VAT from the catalog or applicable rate), separates labor, plants and equipment, applies VAT and totals, and exports an editable Excel BoQ. No price is invented: an item without a source is marked "to complete".

• Technical proposal structured around the tender's award criteria (differentiated management, pesticide-free, calendar).
• Lump-sum (creation) or unit-price (maintenance) schedule split into labor + plants + equipment, costed from your catalogs + rates (Excel export).
• Pre-filled ESPD/DUME draft for EU public procurement.
• Deliverables in PDF, editable Word and Excel, in the buyer's language.
• Your nursery catalogs and rate profiles stay confidential, reusable across tenders.

You stay in control: the assistant produces a solid base that you verify, complete with your real site references and sign before submission. It replaces neither your horticultural expertise nor legal advice — it removes the hours of formatting and calculation where the risk of error on a triple price schedule is highest.

A controlled response follows a stable sequence, whether the contract is creation or maintenance, public or private, in France or elsewhere in the EU.

• Monitoring: spot relevant green-space tenders on the platforms (BOAMP, TED, buyer profiles, purchasing bodies such as UGAP).
• Tender analysis: object (creation/maintenance/mixed), lots, award criteria and weighting, environmental requirements, deadlines, required documents.
• Go/no-go decision: technical capacity, similar references, seasonal workload, achievable calendar.
• Costing: lump-sum or unit-price schedule split into labor + plants + equipment, from catalogs + rates, with overheads, margin and contingency.
• Technical proposal: answer the criteria item by item, differentiated management, pesticide-free approach, maintenance calendar, resources, references.
• Administrative documents: ESPD/DUME, insurance certificates, any qualifications, plant-establishment guarantee.
• Electronic submission before the deadline, with e-signature where required.

The BoostPro IA assistant handles steps 4 to 6 — the most time-consuming and riskiest — producing proposal, BoQ and DUME in under ten minutes from your real data. You focus your time on strategy (price, ecological differentiation, references) rather than formatting and computing the triple price schedule.