Responding to a cleaning and facilities-hygiene tender (public & private contracts, EU 2026)

Cleaning companies and cleaning operatives are regular bidders for public procurement and structured private clients (local authorities, schools, hospitals, landlords, head offices, property funds). Four families of contracts stand out.

• Premises-cleaning contracts: regular upkeep of offices, schools, nurseries, hospitals, stations or administrative buildings, with work rates and frequencies defined per site.
• Multi-site cleaning contracts: homogeneous services deployed across a scattered property portfolio (branch network, school group, set of sports halls) with centralised management.
• Multi-year call-off frameworks: cleaning and deep-clean operations triggered by successive orders over 1 to 4 years, with no guaranteed volume.
• Contracts combining regular services and deep cleaning: routine upkeep supplemented by one-off operations (stripping, crystallisation, post-works cleaning, enhanced disinfection).

Across the EU the logic is identical in all 27 member states: a public buyer publishes above the European thresholds on TED, below them on its national platform. An established cleaning company may bid for a cross-border contract subject to freedom to provide services and compliance with the labour law applicable at the place of performance.

The first challenge is the price schedule, dominated by labour. Each line rests on a loaded operative hourly rate (wages, contributions, leave, supervision, structure costs) applied either to a volume of hours, to a surface (price per m²), or to a flat rate per site. To this labour are added consumables (cleaning products, bags, hand towels, toilet paper) and equipment (scrubber-dryers, single-disc machines, vacuum cleaners, trolleys) from your supplier catalogs. A work-rate error, a missed frequency or a poorly loaded hourly rate distorts the price score — often a major share of the overall score.

The second challenge is the technical proposal, scored on technical value. The buyer assesses the methodology, the work-rate schedule (frequencies and protocols per area), supervision and quality control (control plan, monitoring sheets, indicators), staff management — in particular the transfer of the existing workforce when the provider changes, governed by the cleaning-sector collective agreement and, in France, by the contract transfer under Article L1224-1 of the Labour Code — and the environmental approach (eco-labelled products, dosing, waste sorting). A generic proposal copied from one tender to another is penalised: you must answer the consultation rules criterion by criterion.

The third challenge is administrative and social: similar references, certificates, compliance with social obligations, and the ESPD/DUME for EU public procurement. False or expired documents lead to rejection — and even criminal penalties for false statements.

The assistant starts from the tender: you upload the tender file (PDF), it extracts the buyer, object, sites and surfaces, award criteria and weighting, and the buyer's language. The technical proposal is then structured to develop the most heavily weighted criteria first (methodology and work rates, supervision and quality control, staff transfer, environmental approach), in the contract's language.

For the price schedule, you enter your loaded operative hourly rates and your work rates (m² per hour by type of area), and you import your consumables and equipment catalogs in Excel, CSV or PDF. The assistant computes each line — labour (hours or surface × rate), consumables and equipment (quantity × unit price excl. VAT from the catalog) — applies overheads, margin, VAT and totals, and exports an editable Excel BoQ. No rate is invented: an item without a source is marked "to complete".

• Technical proposal structured around the tender's award criteria (work rates, supervision, staff transfer, environment).
• Labour BoQ (hourly rate, per m²/per site) plus consumables and equipment costed from your catalogs (Excel export).
• Pre-filled ESPD/DUME draft for EU public procurement.
• Deliverables in PDF, editable Word and Excel, in the buyer's language.
• Your rates, work rates and catalogs stay confidential, reusable across tenders.

You stay in control: the assistant produces a solid base that you verify, complete with your real references and sign before submission. It replaces neither your expertise nor legal advice — it removes the hours of formatting and calculation where the risk of error is highest.

A controlled response follows a stable sequence, whether the contract is public or private, in France or elsewhere in the EU.

• Monitoring: spot relevant cleaning and facilities-hygiene tenders on the platforms (TED, buyer profiles, central purchasing bodies).
• Tender analysis: object, sites and surfaces, expected frequencies, award criteria and weighting, deadlines, required documents.
• Go/no-go decision: workforce capacity, proximity of sites, workload, staff transfer to anticipate.
• Costing: labour BoQ (hourly rate, work rates, per m²/per site) plus consumables and equipment, with overheads, margin and contingency.
• Technical proposal: answer the criteria item by item, work-rate schedule, supervision, quality control, environmental approach.
• Administrative documents: ESPD/DUME, social certificates, similar references.
• Electronic submission before the deadline, with e-signature where required.

The BoostPro IA assistant handles steps 4 to 6 — the most time-consuming and riskiest — producing proposal, BoQ and DUME in under ten minutes from your real data. You focus your time on strategy (rates, team organisation, staff transfer, differentiation) rather than formatting.