Responding to a pest-control and disinfection tender (public & private contracts, EU 2026)

Disinfection, rodent-control and insect-control businesses are regular bidders for public procurement and structured private clients (social landlords, property funds, site managers, hospitals, local authorities, food-industry operators). Several families of contracts stand out.

• Pest control of public buildings: schools, town halls, sports halls, administrative buildings, with periodic monitoring and treatment visits.
• Sensitive environments: hospitals, care homes, central kitchens and collective catering, where user safety and HACCP compliance prevail.
• Infrastructure and networks: sewer networks, technical galleries, depots, ports, stations, where rodent control of non-built spaces is required.
• Call-off frameworks: monitoring and treatment across a portfolio of sites over 1 to 4 years, combining scheduled visits (baiting plan) and on-demand corrective interventions.

Across the EU the logic is identical in all 27 member states: a public operator publishes above the European thresholds on TED, below them on its national platform. Some contracts run through central purchasing bodies. An established pest-control firm may bid for a cross-border contract subject to freedom of establishment and recognition of its approvals and certifications.

The first challenge is the price schedule. In pest control, each service combines a flat rate per site and per visit (travel, inspection, placement and reading of bait stations, report), labor expressed as hours × hourly rate for on-demand interventions, and biocide products from supplier catalogs (rodenticides, insecticides, disinfectants, secured stations). The schedule must aggregate these heterogeneous lines — flat rates, units and supplies — with overheads, margin and contingency. A unit error (flat rate/site vs visit), a missing item or an unsourced product distorts the price score, which is often dominant.

The second challenge is the technical proposal. The buyer scores technical value on precise criteria: integrated pest-management methodology (diagnosis, preventive measures before chemistry, reasoned product choice), company approval and applicator certification, traceability (intervention register, geolocated baiting plans, safety data sheets), user safety and HACCP compliance in food environments, environmental approach (product reduction, mechanical control, resistance management), responsiveness and intervention deadlines. A generic proposal copied from one tender to another is penalized: you must answer the consultation rules criterion by criterion.

The third challenge is regulatory and administrative: placing biocide products on the market and using them is regulated at both European and national levels. References to products, their authorizations and professional certifications must be accurate and up to date — the buyer checks them. The ESPD/DUME completes the administrative part in EU public procurement. False or expired documents lead to rejection — and even penalties for false statements.

The assistant starts from the tender: you upload the tender file (PDF), it extracts the buyer, object, sites concerned, lots, award criteria and weighting, and the buyer's language. The technical proposal is then structured to develop the most heavily weighted criteria first (integrated-management methodology, approval and certification, traceability, user safety), in the contract's language.

For the price schedule, you import your catalogs of biocide products and consumables (rodenticides, insecticides, disinfectants, bait stations) in Excel, CSV or PDF, and enter your parameters: flat rate per site and per visit, labor hourly rate for corrective interventions, overheads, margin, contingency, travel. The assistant computes each line (flat rate, or quantity × unit price excl. VAT from the catalog, or hours × rate), applies VAT and totals, and exports an editable Excel schedule distinguishing the recurring part from the on-demand part. No price and no regulatory fact is invented: an item without a source is marked "to complete".

• Technical proposal structured around the tender's award criteria (integrated management, approval, traceability, safety).
• Flat rate per site/visit + biocide products + labor, costed from your catalogs and rates (Excel export).
• Pre-filled ESPD/DUME draft for EU public procurement.
• Deliverables in PDF, editable Word and Excel, in the buyer's language.
• Your catalogs, flat rates and rates stay confidential, reusable across tenders.

You stay in control: the assistant produces a solid base that you verify, complete with your real references, approvals and certifications, then sign before submission. It replaces neither your applicator expertise nor legal advice — it removes the hours of formatting and calculation where the risk of error is highest.

A controlled response follows a stable sequence, whether the contract is public or private, in France or elsewhere in the EU.

• Monitoring: spot relevant rodent-control, insect-control and disinfection tenders on the platforms (TED, central purchasing bodies, buyer profiles).
• Tender analysis: object, sites concerned, lots, award criteria and weighting, visit frequency, deadlines, required documents and approvals.
• Go/no-go decision: technical capacity, up-to-date approvals and certifications, similar references, geographic coverage, achievable responsiveness.
• Costing: flat rate per site/visit + biocide products + labor schedule, with overheads, margin and contingency.
• Technical proposal: answer the criteria item by item — integrated-management methodology, baiting plans, traceability, user safety and HACCP compliance.
• Administrative documents: ESPD/DUME, company approval, applicator certification, insurance certificates.
• Electronic submission before the deadline, with e-signature where required.

The BoostPro IA assistant handles steps 4 to 6 — the most time-consuming and riskiest — producing proposal, schedule and DUME in under ten minutes from your real data. You focus your time on strategy (flat rates, differentiation, references, environmental approach) rather than formatting.