Responding to a health & safety coordination tender (public & private contracts, EU 2026)

The H&S coordinator is appointed by the project owner on building and civil-engineering operations where several firms (or a contractor and subcontractors) work together. The assignment covers two phases: design (drafting the general coordination plan) and execution (site visits, joint inspections, updating the coordination log). Contracts fall into a few main families.

• Level 1, 2 or 3 coordination assignments depending on headcount and site volume: the level governs the competence required of the coordinator and the nature of the documents (coordination plan, intervention file).
• Public building sites: construction or renovation of schools, housing, care homes, public facilities, where H&S coordination is a distinct intellectual-service lot or contract.
• Public works and civil engineering: roads, networks, structures, where coordination covers specific risks (traffic, earthworks, concurrent activities).
• H&S coordination framework agreements: a project owner (landlord, authority, hospital) entrusts coordination of several operations over a period, triggered by call-off orders site by site.

Across the EU the logic is identical in all 27 member states: a public operator publishes above the European thresholds on TED, below them on its national platform. As H&S coordination stems from the European "temporary or mobile construction sites" directive, an established coordinator may bid for a cross-border contract subject to freedom of establishment and recognition of competence under the applicable national law.

The first challenge is costing. An H&S coordination service is not computed like a supplies schedule: it is estimated in man-days split between the design phase (drafting the coordination plan, analyzing concurrent-activity risks) and the execution phase (number of site visits, duration and frequency of joint inspections, meetings, updating the coordination log and intervention file). The price schedule must therefore break down a volume of time by phase and by item, multiplied by a daily rate, with travel costs. Underestimating the number of visits makes the bid untenable; overestimating loses on price. Any item without justifiable time must remain "to complete".

The second challenge is the technical proposal. The buyer scores technical value on precise criteria: coordination methodology (organizing joint inspections, managing concurrent activities, linking design and execution), the competence level of the assigned coordinator and a valid competence certificate, the content and structure of the coordination plan and intervention file, independence from the works firms and the design team, responsiveness (intervention time, availability), resources, and references on comparable sites. A generic proposal copied from one tender to another is penalized: you must answer the consultation rules criterion by criterion.

The third challenge is administrative and ethical: justifying the required competence level (and the corresponding certificate) for the site's coordination level, proving the coordinator's independence, providing insurance certificates, and — in EU public procurement — the ESPD/DUME. False or expired documents, or a coordinator whose competence does not match the site's level, lead to rejection — and even penalties for false statements.

The assistant starts from the tender: you upload the tender file (PDF), it extracts the buyer, object, coordination level, phases (design and/or execution), award criteria and weighting, and the buyer's language. The technical proposal is then structured to develop the most heavily weighted criteria first (coordination methodology, coordinator competence and certificate, independence, responsiveness, references), in the contract's language.

For the price schedule, you enter your daily (or hourly) rate and the detail of your forecast time: design days (coordination plan), number and duration of execution visits, joint inspections, meetings, travel costs. The assistant breaks down each line (days × daily rate excl. VAT), splits design and execution, applies VAT and totals, and exports an editable Excel schedule. No duration is invented: an item without justified time is marked "to complete".

• Technical proposal structured around the tender's award criteria (method, competence, independence, responsiveness, references).
• Schedule in man-days and visits broken down by phase (design/execution), Excel export.
• Pre-filled ESPD/DUME draft for EU public procurement.
• Deliverables in PDF, editable Word and Excel, in the buyer's language.
• Your rates and method templates stay confidential, reusable across tenders.

You stay in control: the assistant produces a solid base that you verify, complete with your competence certificate, your real references and your final visit estimate, then sign before submission. It replaces neither your coordinator expertise nor legal advice — it removes the hours of formatting and structuring where time lost is highest.

A controlled response follows a stable sequence, whether the contract is public or private, in France or elsewhere in the EU.

• Monitoring: spot relevant H&S coordination and safety tenders on the platforms (TED, buyer profiles).
• Tender analysis: object, coordination level, phases (design/execution), award criteria and weighting, deadlines, required documents.
• Go/no-go decision: coordinator competence at the required level, independence, similar references, achievable availability and responsiveness.
• Costing: schedule in man-days and visits from your daily rate, split design/execution, with travel.
• Technical proposal: answer the criteria item by item, coordination methodology, concurrent-activity management, coordination plan/intervention file, independence.
• Administrative documents: H&S competence certificate, ESPD/DUME, insurance, certificates.
• Electronic submission before the deadline, with e-signature where required.

The BoostPro IA assistant handles steps 4 to 6 — the most time-consuming and riskiest — producing proposal, man-day schedule and DUME in under ten minutes from your real data. You focus your time on strategy (visit estimation, methodological differentiation, references) rather than formatting.