Responding to a property-diagnostics tender (public & private contracts, EU 2026)

Property diagnosticians — energy performance (EPC), asbestos, lead, electrical, gas, termite surveys, energy audits — are regular bidders for public procurement and structured private clients (social landlords, property funds, hospitals, local authorities, universities). Four families of contracts stand out.

• Estate-wide diagnostic campaigns: collective energy-performance assessment of a housing or tertiary portfolio, across a landlord's or authority's entire estate.
• Pre-works or pre-demolition surveys: asbestos and lead surveys before renovation or demolition of one or more buildings, often with sampling and laboratory analysis.
• Energy audits: regulatory or voluntary audits of a property portfolio, supporting a renovation plan (tertiary-sector decree, multi-year works plan).
• Multi-year call-off frameworks: recurring diagnostics (EPC, electrical, gas, asbestos, lead, termites) across an estate, triggered by successive orders over 1 to 4 years.

Across the EU the logic is identical in all 27 member states: a public operator publishes above the European thresholds on TED, below them on its national platform. Diagnostic obligations and certifications remain national and vary from one country to another; an established diagnostician may bid for a cross-border contract subject to freedom of establishment and recognition of qualifications.

The first challenge is the price schedule. In property diagnostics, each line combines a flat-rate service (EPC per dwelling, asbestos survey per lot, measurement, electrical or gas diagnostic) and, for longer assignments, a volume of person-days. The schedule may be structured per diagnostic, per lot, or per m² depending on the consultation rules. It must include the cost of sampling and analysis in an accredited laboratory, multi-site travel costs, overheads, margin and contingency. A unit error (per lot vs per m²), a missing item (lab analyses, travel) or an unsourced price distorts the price score — often 40 to 60% of the overall score.

The second challenge is the technical proposal. The buyer scores technical value on precise criteria: survey and sampling methodology, the diagnostician's individual certifications in each relevant domain, accreditation of partner laboratories, insurance, reliability and traceability of results, report turnaround times, multi-site intervention logistics on an occupied estate, quality approach. A generic proposal copied from one tender to another is penalized: you must answer the consultation rules criterion by criterion.

The third challenge is administrative: mandatory individual certifications per diagnostic domain, accreditation of bodies and laboratories, insurance certificates, and the ESPD/DUME for EU public procurement. False or expired documents lead to rejection — and even criminal penalties for false statements.

The assistant starts from the tender: you upload the tender file (PDF), it extracts the buyer, object, lots, requested diagnostics, award criteria and weighting, and the buyer's language. The technical proposal is then structured to develop the most heavily weighted criteria first (methodology, certifications, lab accreditation, deadlines, references), in the contract's language.

For the price schedule, you import your flat-rate grids (EPC, asbestos, lead, electrical, gas, termites, audit), your laboratory-analysis rates and your assignment times in Excel, CSV or PDF, and enter your rates: person-day, overheads, margin, contingency, travel. The assistant computes each line (quantity × flat rate excl. VAT, or days × rate), applies VAT and totals, and exports an editable Excel BoQ, structured per diagnostic, per lot or per m² depending on the contract. No price is invented: an item without a source is marked "to complete".

• Technical proposal structured around the tender's award criteria.
• BoQ per diagnostic/lot/m² + person-days, costed from your grids (Excel export).
• Pre-filled ESPD/DUME draft for EU public procurement.
• Deliverables in PDF, editable Word and Excel, in the buyer's language.
• Your flat rates, lab rates and assignment times stay confidential, reusable across tenders.

You stay in control: the assistant produces a solid base that you verify, complete with your real certifications, laboratory accreditations and references, then sign before submission. It replaces neither your expertise nor legal advice — it removes the hours of formatting and calculation where the risk of error is highest.

A controlled response follows a stable sequence, whether the contract is public or private, in France or elsewhere in the EU.

• Monitoring: spot relevant property-diagnostics tenders on the platforms (TED, buyer profiles).
• Tender analysis: object, requested diagnostics, lots, award criteria and weighting, deadlines, required documents.
• Go/no-go decision: certifications held per domain, partner-lab accreditation, multi-site capacity, workload, achievable deadlines.
• Costing: BoQ per diagnostic/lot/m² + person-days from your grids and lab rates, with overheads, margin and contingency.
• Technical proposal: answer the criteria item by item, survey and sampling methodology, certifications, multi-site logistics, deadlines.
• Administrative documents: ESPD/DUME, individual certifications, laboratory accreditation, insurance certificates.
• Electronic submission before the deadline, with e-signature where required.

The BoostPro IA assistant handles steps 4 to 6 — the most time-consuming and riskiest — producing proposal, BoQ and DUME in under ten minutes from your real data. You focus your time on strategy (price, differentiation, references) rather than formatting.