How do you keep an official record of your company's decisions? The meeting minutes are the document recording the partners' decisions: constitution, appointment of the director, approval of accounts, amendment of the articles. At creation, the constitutive-meeting minutes often accompany the articles. BoostPro AI helps you draft structured minutes for the 27 European Union countries, knowing that the requirements on form and on holding meetings vary between member states. Clear, compliant minutes avoid disputes and ease your dealings with banks and the administration.
The minutes formalise and preserve the record of collective decisions. Several situations require them:
Well-drafted minutes secure the decisions and provide evidence in case of later disagreement.
The arrangements for convening, quorum, majority and keeping the minutes are set by each member state's company law. What is required in France may differ in Germany, Spain, Italy or Poland.
The minutes must therefore comply with the rules of your country of registration and the form of your company. The module helps you structure the document, but the exact thresholds and formalities depend on your national law.
Keeping records
Keep your minutes in a dedicated register and for the period required by your country. They may be requested by a bank, an investor or the administration.
The module guides you by type of decision (constitution, approval of accounts, amendment) and assembles structured draft minutes from your answers.
No requirement is invented: when a specific local rule (quorum, majority, formality) is not reliably available, we say so and point to official sources.
To explore the module and its access conditions, see the Solutions IA page and the pricing page.
At creation, the constitutive-meeting minutes naturally complement the articles: together, they form part of the registration file.
The articles drafter and the minutes module complement each other. To prepare the whole creation file, the Pro journey brings these steps together.
They officially record the partners' decisions: company constitution, appointment of the director, approval of accounts, amendment of the articles. They secure decisions and serve as evidence in case of disagreement.
No. The arrangements for convening, quorum, majority and record-keeping are set by each member state's company law. The minutes must comply with the rules of your country of registration.
At constitution (constitutive meeting), for the annual approval of accounts, and for any important decision (amending the articles, changing the manager, capital increase, entry or exit of partners).
No. It structures the minutes from your answers. When a specific local rule is not reliably available, we say so and point to your country's official sources.
For the period required by your country. Keep them in a dedicated register: they may be requested by a bank, an investor or the administration. Check the applicable period in your member state.
Constitution, appointment, approval of accounts, amendments: draft structured minutes suited to your country in the EU, ready to be kept and presented.
Draft my meeting minutesThe draft minutes are provided for guidance only and do not constitute legal advice. Rules on form, quorum and record-keeping are set by each member state. For complex decisions, have your minutes reviewed by a professional in your country.
Last reviewed : 2026-06-24