Your non-profit's operating budget

An operating budget sets the expected resources against the planned costs over the year. On the income side, you generally find:

• Membership fees.
• Public grants (local, national, sometimes European).
• Donations, sponsorship and resources from private partners.
• Activity income (events, sales, services).

On the expenditure side, you distinguish structural costs (rent, insurance, supplies), any staff costs, communication costs and costs linked to ongoing activities. The aim is to present a balanced budget, or a justified one if it is in deficit.

The accounting obligations of non-profits differ widely from one member state to another. Some non-profits must keep accrual accounting and produce annual accounts once they exceed certain thresholds (grants received, employees, economic activity); others can rely on cash accounting.

The applicable chart of accounts, the thresholds triggering stricter obligations and the format expected by funders are not the same in France, Germany, Spain or Poland. Our tool produces a clear structure to adapt to your national framework.

The module guides you to enter your income and expenditure items, then builds a structured projection and highlights the budget balance. You stay in control to adjust each line.

The tool invents no figures: it calculates from your inputs and alerts you to inconsistencies (for example an unjustified deficit). It makes presentation easier, not data fabrication.

This module is part of our AI solutions for non-profits, detailed on the Solutions IA page and the pricing page.

The operating budget covers the organisation's overall life over a year. When a specific project or event needs dedicated funding, you draw up a project budget in addition.

Linking the two gives funders a clear picture: how much the structure costs, how much each project costs. Our project-budget module takes over for this targeted projection.