Your non-profit's project budget

A project budget follows a project logic: it shows precisely what an operation costs and how it is funded. It is useful in several situations:

• A grant application dedicated to a specific project (rather than operations).
• A call for projects from a local authority, foundation or EU fund.
• Organising an event (festival, conference, field action).
• Tracking the viability of a resource-generating activity.

By separating the project from operations, you demonstrate rigour and make the funder's subsequent checks easier.

A project budget distinguishes direct costs (directly attributable to the project: speakers, equipment, room hire) from indirect costs (a share of structural costs). On the funding side, it identifies dedicated resources: requested grant, self-funding, partnerships, possible ticketing.

Many funders impose a maximum funding rate or require co-funding. These rules vary by country, scheme and EU programme. Our tool structures the budget; it sets no rate on your behalf.

The module guides you to describe the project, its direct and indirect costs, then its funding sources. It calculates the balance and highlights any need for additional funding.

The tool invents no figures: it calculates from your inputs and flags inconsistencies. You get a budget ready to include in a grant application or a call-for-projects file.

This module is part of our AI solutions for non-profits, detailed on the Solutions IA page and the pricing page.

A project budget fully shows its value when compared, after the operation, with the actuals. Many funders require a financial report on the funded project.

Keep your supporting documents (invoices, certificates) and document the gaps between forecast and actuals: this is often a condition for paying the balance of the grant.